Must be a current member of WHPRMS. Consideration will be given to professional expertise and involvement and service to the organization.
Job summary
Maintains necessary financial reports, oversees collection and disbursements and coordinates with Badger Bay Management Company to serve as financial adviser to WHPRMS.
Duties
Serves on the Executive Committee with President, Secretary and Membership Chair
Assumes overall responsibility in cooperation with the president for the fiscal management of the organization
Maintains financial, Wisconsin nonprofit filing and insurance account access and changes passwords with each new president or treasurer term
Works with Badger Bay Management to develop annual fiscal year budget (Jan-Dec) for board input/approval
Ensures approved budget will break even or generate funds for reinvestment into member programs.
Monitors WHPRMS budget by reviewing Monthly Financial Statements from Badger Bay Management
Approves “accounts payable” for Badger Bay as part of Monthly Financial Statements
Maintains checking and savings accounts, as well as other investment accounts approved by the board of directors
Prepares monthly financial summary for WHPRMS board meetings
Prepares year-to-date financial summary for the annual meeting and year-end financial summary
Presents treasurer’s report at board meetings and the annual conference, addressing any questions and concerns
Provides, along with the president, an authorizing signature when necessary
Oversees the compiling and filing of all financial documents required of non-profit organizations by the IRS or other governmental agencies
Confirms that Badger Bay pays insurance policy each year
Confirms Badger Bay’s Distribution of 1099 forms to freelancer(s) by February 1, if necessary
Arranges for independent reconciliation of financial records upon completion of his/her term in office
Communicates with the Board of Directors regarding any information of interest to WHPRMS members
Efficiently utilizes available resources, seeking board approval for any unbudgeted activities/expenditures
Performs other related duties as requested by the president
Revises planning materials and trains new treasurer
Attends at least four Board of Directors meetings/phone conferences annually, either in-person or via phone. Special exceptions will be made upon approval by the president
Updates job description if needed and forwards to the president
