Must be a current member of WHPRMS. Consideration will be given to professional expertise and involvement and service to the organization.
Job summary
Prepares society correspondence and collects and preserves society materials for archives. In the absence of the president, serves as the leader at meetings and in society affairs.
Duties
Serves on the Executive Committee with President, Treasurer and Membership Chair
Prepares and maintains the minutes of the society board meetings and conference calls and distributes them to the board within one week following each meeting
Prepares the minutes of the annual meeting and presents them at the following year’s annual meeting
Sends bylaws, noting recommended changes, to the membership at least two weeks in advance of the annual meeting if the board is proposing any changes
Determines at each board meeting if a quorum is present and communicates that to the president
Maintains a complete file (both electronically and on paper) of minutes and other correspondence of significance received or sent by the society
Reports appropriate information to the board in the absence of those committee chairpersons
Efficiently utilizes available resources, seeking board approval for any unbudgeted activities/expenditures
Performs other related duties as requested by the president
Attends at least four Board of Directors meetings/phone conferences annually, either in-person or via phone. Special exceptions will be made upon approval by the president
Updates job description if needed and forwards to the president
